Corporate Secretariat Services
Strong governance is the backbone of effective organisations. PLAN’s Corporate Secretariat services ensure boards, committees, and executive teams operate with clarity, compliance, and confidence. We provide the structures, processes, and advice that enable informed decision-making, regulatory compliance, and organisational transparency.
With expertise in governance frameworks, legislative requirements, and best-practice board operations — combined with insight into the realities of leading in regional contexts — we help organisations uphold accountability while navigating local challenges and opportunities. Our goal is to strengthen governance so leaders can focus on delivering real-world impact.
We provide high-quality governance support that enables confident, compliant decision-making.
Our services are tailored to boards, committees, and executive teams seeking to strengthen governance practices and improve strategic oversight — particularly in complex procurement, funding, or project delivery contexts.
We:
Deliver End-to-End Secretariat Support: Manage all aspects of board and committee operations, from agenda setting to accurate minute-taking.
Ensure Compliance: Support adherence to governance frameworks, policies, and regulatory obligations.
Facilitate Effective Meetings: Provide the structure, materials and preparation needed for focused, productive discussions.
Enable Informed Decisions: Deliver timely, relevant information and advice to support robust, evidence-based board decision-making.
Maintain Governance Standards: Keep governance records, registers and documentation accurate, up-to-date, and audit-ready.
Build Board Capability: Conduct tailored governance reviews and deliver training to improve performance, clarity and collective confidence.
We bring structure, professionalism and insight to every aspect of board and committee support — enabling good governance that drives good outcomes.
Board & Committee Administration
We provide seamless administrative support that keeps boards and committees running smoothly and aligned with best practice governance.
Our services include:
Meeting Coordination: Schedule meetings, prepare agendas, and compile professional board packs to ensure participants are well-informed and ready to engage.
Accurate Record-Keeping: Record clear, compliant minutes and manage action items through to completion for full accountability.
Governance Registers: Maintain up-to-date registers for conflicts of interest, delegations, and statutory obligations — ensuring transparency and compliance at every stage.
With precision and professionalism, we help you maintain the structures that support effective governance and decision-making.
We help organisations navigate governance obligations with confidence and clarity.
Our compliance support ensures that boards and executive teams meet their responsibilities while maintaining a strong foundation for ethical and effective decision-making.
We:
Ensure Regulatory Alignment: Monitor and support compliance with legislative, regulatory, and constitutional requirements.
Strengthen Risk & Compliance Functions: Assist with risk management processes, policy reviews, and compliance reporting to enhance organisational accountability.
Manage Governance Deliverables: Coordinate annual reporting and maintain core governance documents, registers, and frameworks to the highest standard.
With expert support and a practical approach, we make governance compliance more manageable — and more meaningful.
We support confident, informed decision-making through clear advice, well-prepared documentation, and up-to-date governance insights.
Our role is to ensure that boards and leadership teams have the right information, at the right time, to make strategic decisions with assurance.
We:
Provide Clear Briefings: Deliver concise, relevant advice and briefing materials that cut through complexity and support timely action.
Draft Key Documents: Assist with the preparation of resolutions, policies, and strategic documents that reflect best practice and organisational priorities.
Stay Ahead of Change: Monitor governance, regulatory, and policy developments — keeping your board informed and prepared.
With our support, your decision-making processes are streamlined, strategic, and grounded in good governance.
We help boards strengthen their effectiveness, sharpen their focus, and plan for the future.
Our services support continuous improvement in governance practice by building individual and collective capability, ensuring your board is equipped to lead with confidence and clarity.
We:
Deliver Tailored Governance Training: Facilitate engaging workshops and learning sessions aligned to your board’s specific needs and context.
Review Performance & Identify Improvements: Conduct structured board performance reviews and provide clear, actionable recommendations.
Plan for the Future: Support succession planning, recruitment, and onboarding processes to build a diverse, skilled, and future-ready board.
With a focus on growth, alignment, and leadership, we help boards move from compliance to high performance.
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